120VA047

Categories of individuals covered by the system:
All individuals making gifts or donations to the National Veterans Museum.

Categories of records in the system:
These records include, but are not limited to: name, home address, telephone number, type of gift or donation (check/credit card/cash), amount of gift or donation, credit card number, expiration date of credit card, date of payment process.

Authority for maintenance of the system:
38 U.S.C. 8301.

Purpose(s):
These records are used to process payments associated with the gifts or donations to the National Veterans Museum, as well as to provide a database for future correspondence with the donors.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

1. The record of an individual who is covered by this system may be disclosed to a Member of Congress, or a staff person acting for the member, when the member or staff person requests the record on behalf of and at the written request of the individual.
2. Disclosure may be made to the National Archives and Records Administration (NARA) in records management inspections conducted under authority of Title 44 U.S.C.
3. Records from this system of records may be disclosed to the Department of Justice (DOJ) (including U.S. Attorneys) or in a proceeding before a court, adjudicative body, or other administrative body when litigation or the adjudicative or administrative process is likely to affect VA, its employees or any of its components; or when VA, its employees, or any of its components is a party to the litigation or process, or has an interest in the litigation or process, and the use of such records is deemed by VA to be relevant and necessary to the litigation or process; provided, however, that the disclosure is compatible with the purpose for which the records were collected.
4. Disclosure of relevant information may be made to individuals, organizations, private or public agencies, or other entities with whom VA has a contract or agreement or where there is a subcontract to perform such services as VA may deem practicable for the purposes of laws administered by VA, in order for the contractor or subcontractor to perform the services of the contract or agreement.
5. VA may disclose on its own initiative any information in this system that is relevant to a suspected or reasonably imminent violation of law, whether civil, criminal, or regulatory in nature and whether arising by general or program statute or by regulation, rule, or order issued pursuant thereto, to a Federal, State, local, tribal, or foreign agency charged with the responsibility of investigating or prosecuting such violation, or charged with enforcing or implementing the statute, regulation, rule, or order.
6. Disclosure to other Federal agencies may be made to assist such agencies in preventing and detecting possible fraud or abuse by individuals in their operations and programs.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:
Paper documents and electronic storage media.

Retrievability:
These records may be retrieved using various combinations of name or identification number (credit card number) of the individual on whom the records are maintained.

Safeguards:
Access to these records is restricted to authorized VA employees, contractors, or subcontractors on a ``need to know'' basis. Offices where these records are maintained are locked after working hours and are protected from outside access by the Federal Protective Service, other security officers, and alarm systems. Access to computerized records is restricted to authorized VA employees, contractors, or subcontractors by means of unique user identification and passwords.

Retention and disposal:
Paper records and electronic storage media are maintained and disposed of in accordance with the NARA records schedules.

System manager(s) and address:
Deputy Assistant Secretary for Finance (047), VA Central Office, Washington, DC 20420.

Notification procedure:
Individuals seeking information concerning the existence of a record pertaining to them must submit a written request to the VA station where the records are maintained. Such request must contain a reasonable description of the records requested. In addition, identification of the individual requesting the information will be required in the written request and will consist of the requester's name, signature, and address, as a minimum.

Record access procedures:
(See Notification procedure above.)

Contesting record procedure:
(See Notification procedure above.)

Record source categories:
Information received from individuals.

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